Selection of a seat by a candidate and admission thereafter at the COMEDK Centralized Counseling shall comprise of the following stages:

• Verification of the Original documents and Demand Draft
• Registration of the candidates
• Exercising the option by candidates which involves selection of seats in accordance with the order of merit.
• Remittance of Fees in the form of Demand Draft
• Issue of Allotment letters

First Round of seat selection is for Medical and Dental followed by Engineering and Architecture streams. Having selected a seat in Medical or Dental course, a candidate may change his mind and opt for Engineering or Architecture seat. This leads to a Medical or Dental seat falling vacant. In order to take care of such changes, flexibility has been built into the system by dividing the entire process into a First Round followed by a Second Round. In both rounds, the candidates will be allowed to exercise option and to select a seat of their choice strictly in the order of merit.

A day is divided into six sessions and the first session begins at 8.00 AM daily. The candidate will be allowed to participate in accordance with the notified time schedule and as per the stipulated rank ranges only. The candidates are required to get the original documents verified and later to register themselves in the counter where it gets entered into the computer system. Unless this is done the Candidate cannot participate in the seat selection process. Biometric verification, photo verification and signature verification will be made and therefore the candidate is required to be present compulsorily for seat selection process. Candidate may be accompanied by only one person (parent or guardian) for the seat selection.

Note: Use of Cell Phone / Laptops is strictly prohibited inside the Counseling Venue.

The entire seat selection process is controlled by a computer system right from the stage of registration till the stage of printing of Allotment letter. The highly sophisticated software used in the system has the ability to control the initial registration, provide data for verification of the original documents and to take care of the selection of the seats by the candidates in the order of merit, payment of fees and finally printing of Provisional / Confirmed Allotment letter. As already said, once the candidate comes to the seat selection by registering and verifying the documents, the computer will not allow to jump the order of merit. A candidate who has the better rank gets the opportunity to select a seat, a candidate who has the rank next to him cannot think of bypassing him.The candidate has to wait for his turn at the seat selection terminal. A dynamic screen will show course-wise and college-wise availability of seats, which helps the candidates to make up their mind in advance. The moment the option is exercised, the computer will show one seat less against the course and college from which the candidate has selected the seat.

For Medical / Dental Seat Counseling :

• After seat selection, the candidate has the option of getting either Confirmed or Provisional allotment letter.
• Confirmed Allotment letter will be issued only, if the candidate submits all the Original documents along with the DD for the prescribed annual tuition fee. Candidates can report to the college with the Confirmed Allotment Letter.
• Provisional Allotment Letter will be issued, if the candidate wishes to retain the original documents and submit only a set of attested photocopies of the documents and the DD for the prescribed annual tuition fee. However the Candidate cannot report to the college with the provisional allotment letter. The Provisional Allotment Letter has to be surrendered to obtain the confirmed allotment letter which enables the candidates to report to the college allotted.

For Engineering / Architecture Seat Counseling :

• After seat selection, the candidate will be issued a Confirmed allotment letter.
• One set of attested photocopies & DD for Rs. 50,000/- is to be submitted by the Candidate.
• The Original documents are required to be submitted at the College at the time of reporting.

The Candidate will then go to the Bank counter and deposit the DD and in the adjacent counter will obtain the fee receipt and the allotment letter which has security features.

Medical/Dental seat selected candidates who have opted to obtain the Provisional Allotment Letter are required to get it converted into to Confirmed Allotment Letter on or before 07/08/2009 by submitting all the Original Documents and then report to the allotted college.

If a Candidate, who has obtained the Provisional Allotment letter, fails to get it converted into Confirmed Allotment Letter on or before the date mentioned above, he/she will forfeit the selected seat and will also loose the sum of Rs. 5,000/- as penalty and receive the balance in the form of Crossed Cheque in the name of the Candidate. Seats thus falling vacant due to forfeiture will be added to the pool and offered in the Second round of Counseling.

The Provisional and Confirmed Allotment letter has built in security features and cannot be duplicated. Hence no duplicate Allotment letter will be issued for any reason. If it is found that the allotment letter issued to the candidate is tampered, the COMEDK reserves the right to cancel such allotment and withhold the fee paid.

If the original Confirmed Allotment Letter is lost, the Candidate will loose the selected seat as well. Hence the candidates are cautioned to be more careful and submit at the College while reporting.

No candidate will be allowed to change the seat once selected. Candidates are cautioned that they have to be very careful during this process as the computerized system cannot be reversed especially if the rank below him has already exercised his choice of seat selection.

Second Round of seat selection will be held as per the schedule notified. All the unfilled, surrendered, forfeited, cancelled and newly added seats, if any, will be offered in the Second round.

• All candidates who have selected a seat and obtained Confirmed allotment letters in respect of the seat selected in the first round will be eligible to participate in the Second round along with candidates who have not selected any seat.
• First the Linguistic / Religious minority candidates will be called if any respective quota seats are remaining.
• After the Linguistic / Religious minority round if seats remain vacant under respective quota they will be moved to General Merit.
• General Merit candidates are counseled as per schedule.
• The concerned colleges will later fill any seat falling vacant due to surrender or change over after the Second round of Counseling.
• Candidates who have not attended the First round of counseling are also eligible to participate in the Second round to choose the seats available at that stage.
• During the Second round of counseling, there is no provision to issue provisional allotment letters. Only candidates who appear with the original documents and who are willing to surrender it at the time of allotment alone will be counseled during the Second round.
• The issue of Allotment letter by the COMEDK is provisional which is to enable the candidate to join the concerned college, subject to his meeting on the eligibility requirement as prescribed by MCI / DCI / AICTE as the concerned university in Karnataka. Hence at the college level all the original documents are once again verified before acceptance.

Note:

1. A candidate who selects a Medical / Dental seat in the first round can also attend the Engineering / Architecture First Round. In the event of selecting Engineering / Architecture seat, the earlier selected Medical / Dental seat automatically gets surrendered. Fee adjustment will be made without any loss to the candidate by refunding the excess fee by a post dated cheque in the name of the candidate. Such a candidate will not be eligible to attend final round of Medical / Dental counseling.
2. A candidate who has not selected a seat in Medical / Dental in the First Round can attend the First Round counseling of Engineering / Architecture and select a seat. Further such a candidate is eligible to attend the final round of Medical / Dental counseling. In the event of a selecting a seat in the final round Medical / Dental counseling, the earlier selected Engineering / Architecture seat automatically gets surrendered. Fee adjustment will be made without any loss to the candidate by collecting the additional fee as applicable. However such a candidate will not be eligible to attend the final round counseling of Engineering / Architecture stream.